Disclosure and Barring Service Check

As part of your application for regulation by the Commissioner you are required to undergo a Disclosure and Barring Service (DBS) check.

Please note:

  1. We can accept an original DBS certificate if it is dated within 6 months of the application for regulation being received at the OISC. (The original certificate will be returned)
  2. Existing advisers who are moving to a new organisation (with less than a 3 month break), and those increasing their level or categories, are not required to provide a DBS certificate

However, the OISC reserves the right to request a new DBS check any at time.

How to apply

The Disclosure and Barring Service (DBS) undertakes criminal record checks. The process of obtaining a DBS check requires your identity to be confirmed. This is done through a service offered by the Post Office.  (Helpful hints on how to complete the check successfully can be found here DBS Helpful Hints.)

The following steps will assist you in completing and understanding the DBS process.

Obtaining your DBS disclosure application form

  • Call the Disclosure and Barring Service on 0870 90 90 811.
  • Quote the registered body name and number of: Office of the Immigration Services Commissioner 28153100004
  • Request a criminal record disclosure check at standard level.
  • The DBS will post an application form out to your home address.
  • All applicants are strongly advised to return to this page for further guidance on how to apply when they receive their DBS Application Form.

Verification of your identity

Take your completed DBS application to the Post Office with:-

Once the ID Checking Service has been completed, the Post Office staff will give back to you:

  • Your DBS Application
  • Your original identity documents
  • Certified copies of your original identity documents
  • A receipt confirming the process has been completed. Please keep this receipt as you will be asked to produce a copy of this with your competence statement.

Submitting Your Application Correctly

Do not complete the back page of your DBS Application Form (sections W-Z) as this is for OISC use only.

For section e55 of your DBS Application: applicants should treat this question as if they are being asked: Do you have any convictions, cautions, reprimands or final warnings, which would not be filtered in line with current guidance?

After your ID Checking Service has been completed by the Post Office, you should ask the Post Office clerk to send the verified DBS application form, your ID Checking Service Form, certified copies of your original ID documents and the DBS application fee, to:

OISC, Applications and First Contact Team,
5th Floor,
21 Bloomsbury Street,

Please do not send your DBS Form to the DBS before sending it to the OISC as this will render your application incomplete and will cause unnecessary delays to your application for regulation. You must send your fully completed DBS Application, correct fee and ID Checking Service Form to the OISC first.

The results of the DBS check will be sent to the applicant, but not to the OISC. The applicant must then provide the OISC with a photocopy of their DBS Certificate.

Before completing the DBS application process applicants are strongly advised to read all guidance notes that come with the DBS application form and ID Checking Service Form as failure to complete these forms correctly may delay your DBS check and application for regulation by the OISC.

Disclosure and Barring Service - Changes with effect from 17 June 2013 (PDF format 350kb)

Disclosure Scotland and Access Northern Ireland

Please note that the OISC is a registered body with the Disclosure and Barring Service. It is not a registered body with Disclosure Scotland or Access Northern Ireland and due to this, it is not possible to process criminal conviction disclosure applications made through either of the above bodies.

For organisations and individuals based in Scotland and Northern Ireland, you are still able to use the Disclosure and Barring Service and the verification of identification process using the Post Office ID Checking Service, as detailed above.

However, where an applicant has an existing recent disclosure, the OISC will accept original Standard or Enhanced disclosure certificates (although not Basic disclosures) produced by Disclosure Scotland or Access Northern Ireland if they are submitted to the OISC within six months of issue date.

Protection of Vulnerable Groups (Scotland) Act 2007

The OISC will also accept Disclosure Scotland certificates from applicants who are members of the Protection of Vulnerable Groups (PVG) Scheme and can provide an original disclosure within six months of the date of issue.

The OISC's policies in relation to DBS disclosure information can be found via the following links:

Applications from ex offenders policy

Handling disclosure information policy